Procedure & Guideline

Setting a Record

By becoming the Record holder of GBWR, you are taking on responsibility of becoming our Brand ambassador. We allow you to use the name & logo of GBWR and accept to appreciate and respect the brand.

Process of Approval of Record

To become a Golden Book of World Record holder; you can either set a new record or break an existing record. Following are the requirements to become a record holder of GBWR:

  • Prepare your self for the record and practice for final attempt.
  • Fill the form of GBWR and mail us at info@goldenbookofworldrecords.com
  • After receiving your form, the team of GBWR would review it and give you acknowledgement of acceptance to attempt the record.
  • You can invite an Record Management Judge/adjudicator from GBWR (not mandatory)
  • Along with acknowledgement of acceptance you will receive record specific guidelines which you need to follow during attempting the record.
  • Attempt the records in accordance to the guidelines.
  • Send all the evidences to GBWR in case you have not invited an Record Management Judge/adjudicator. (you are supposed to email all the evidences)
  • If your record is approved, you would be provided the Certificate of GBWR.

Record Certification

Make your record-breaking experience event an unforgettable event. Use of the GBWR’s logo at your attempt can generate excitement and attention. You can freely use the GBWR logo in T-shirts, Banners, posters, handouts and media release with prior permission.

To acknowledge the World Record attempt by an official RMJ on the spot a provisional certificate is presented to the successful claimant after the verification of the claim. GBWR Provisional Certificate contains the details of the record including the name of the record holder, date and location of the record attempt. The certificate helps the record holder to demonstrate and publicize his/her world class achievement.

GBWR also provides extra Certification facility, which enables record holder to order ‘duplicates of the original standard certificate’. These standard extra certificates with the seal of approval of GBWR can be presented on site of record attempt by an official adjudicator or sent to the record holder afterwards.

GBWR also offers ‘Personalized Certificate’ in case of mass attempt. Personalized Certificate enables record holders to order an edited version of the standard certificate. These personalized extra certificates (coordination/ Participation) enable record holders to include his/her name as well as some other information as requested and approved by GBWR. Thus all those who coordinated/participated in the successful record attempt can have their name on an official Personalized GBWR Certificate.

Please click here to download a record application form. You have to take a print out of this form, fill it manually and send us a scanned copy. Once you’ve filled out the form completely you can submit it by sending an email to info@goldenbookofworldrecords.com

Incomplete forms may be rejected so try to fill all the details to the best of your knowledge.

After you’ve attempted the record you’ll need to fill the records claim form and send an email to info@goldenbookofworldrecords.com. The claim has to be supported by all required evidence. Please click here to download the Records Claim Form.

General Rules of Golden Book of World Records

 

  • GBWR does not promote or accept attempts or world records that can potentially lead to any kind of destruction or harm to property, health, morality or general well-being of an individual/organization/society.

  • Approval or disapproval of any attempt and certification will be wholly and solely the decision of the GBWR team.

  • We accept online claims and registrations of record attempts in some special cases for completing the certificate verification process, the attempter has to send all the required documents at the GBWR office address.

  • Record approval and certification process may take 1 day to 4 months as per Instant Recognition/ Rapid processing/Normal processing.
  • The processing charge for claiming the Record in Normal Processing (3-4 months) is $75 per claim for Individual Records, $125 per claim for Organizations & Institutions and $250 per claim for Corporate & Government. In Rapid Processing (1 month) it is $125 per claim for Individual Records, $250 per claim for Organizations & Institutions and $350 per claim for Corporate & Government, while in Instant Recognition Processing (24 hours) the processing charge is $250 per claim for Individual Records, $350 per claim for Organizations & Institutions and $400 per claim for Corporate & Government. It is to be noted that there is additional tax to be paid, as the mentioned Processing Charge is excluding the tax.

  • All the documents should be duly signed by all the witnesses.

  • At least 2 witnesses should be present at the time of record attempting.

  • Witness information should be sent along with all evidence proof.

  • GBWR team members need not to be mandatorily present at the time of attempting a record. However, the authenticity of the record should be properly taken care of by having either an RMJ/s or/and witness/es at the record attempt location.

Claiming Record Procedure

 

  • Record Claiming Material should be emailed; clearly mentioning the Claim ID, Applicant’s Name, Address and Contact Details.

  • The processing charge for claiming the Record is $75 per claim for Individual Records, $125 per claim for Organizations & Institutions and $250 per claim for Corporate & Government.

  • The charge for inviting a Records Management Judge (RMJ) for on-the-spot/instant recognition is additional $200 per day for every record attempt. If stay is more than 24 hours then addition $50 per day is to be paid. However, in case of mass records, the Record Management and recognition charges depend on the number of participants attempting the mass record since there can be more than one RMJ present at the record attempt. It will be mandatory for the record attempter/attempters or the sponsors of the record event to bear the travel and accommodation of the RMJ as per the norms specified by The Golden Book of World Records.

  • We accept online claims and registrations of record attempts for completing the certification process, the attempter has to send/mail duly filled Record Application form/Record Claim Form, Few Photographs related to record, Video of record attempt and media coverage (if available) at info@goldenbookofworldrecords.com.

  • Pendrive/ Hard Drive submitted as evidence can be sent with clearly mentioning the attempter name, record attempted, address and contact number.

  • At least two witnesses should be present at the time of attempting the record.

  • The complete details about all witnesses should be enclosed with the claim documents.

  • All the documents should be duly signed by all the witnesses.

  • Claimed Record approval and certification may take 30-45 days.

  • Failure to produce any of the required documents can lead to the rejection of the record claim.

  • Documents and material submitted to GBWR is supposed to become property of GBWR and GBWR is under no obligation to return any kind of claim materials/documents back to the attempter.

  • Claim will be accepted and approved after the complete process of claim verification.

  • Approval and certification will be published only after the complete process of attempt verification.

Evidences Required

 

  • Cover Letter (Fill all the information about your attempted record).

  • Record Participants details with their photograph and signature.

  • The complete detail about all witness with their photograph and signature

  • Video Footage.

  • High-quality color photographs.

  • Media Coverage, if any (Audio/video/print/electronic)

 

 

 

 

Inviting a Record Management Judge (Adjudicator)

  • GBWR team must be notified one month prior to the date of the record attempt for sending an RMJ (adjudicator) at the attempt location.

  • Travel and accommodation of the RMJ (adjudicator) will be the responsibility of the record attempter individual/organization or sponsor/s if any.

  • If the record attempt is successful, the RMJ (adjudicator) can give on-the-spot certification subject to his/her complete satisfaction. In case of on-the-spot certification attempts, the approval will be solely depend on the satisfaction of the RMJ (adjudicator).

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